Report in three steps
No account, no friction and nothing standing between a worry and the people who can act on it.
Let people speak up without giving themselves away.
Two-way anonymous reporting for workplaces, schools and communities. Concerns reach the right people early and nobody’s identity is ever collected.
Built for organisations that take speaking up seriously
- Northgate
- Meridian Housing
- Fernwood College
- Castellan
- Harbourview
- Brightpath Trust
- Ashby & Lowe
- Kirkgate Leisure
01How it works
From first word to final outcome.
The same four steps for everyone involved, with nothing to install and nothing to sign up for.
- 01
Speak up, without signing in
Anyone with your link or QR code writes down what happened in their own words. There’s no account, no email address and nothing about their device is kept.
Takes about a minute
- 02
Keep a private case key
When they send, they get a one-time key. It’s the only way back into the conversation and only they ever hold it.
Stored as a hash, never readable
- 03
Talk it through, both ways
Your team picks the report up from one queue and asks what they need to know. The reporter answers with their key and stays anonymous throughout.
Replies, notes and referrals in one place
- 04
Close it with a clear record
Record the outcome and tell the reporter. Every step is timestamped, so you can show exactly how each concern was handled.
Ready for an audit or a board
Speak up, without signing in
Anyone with your link or QR code writes down what happened in their own words. There’s no account, no email address and nothing about their device is kept.
Takes about a minute
02Why it matters
Problems rarely start big. They start unsaid.
The people closest to a problem usually notice it first. Without a safe way to say so, it waits and it grows.
Hear it sooner
Concerns surface while they’re still a conversation, not a grievance.
Show you acted
Every reply and outcome is on record for your board, auditors or inspectors.
Spend less fixing it
Early, informal fixes cost a fraction of formal disputes and lost staff.
- Week 1Three colleagues see a shift lead belittle a new starter. Nobody wants to be the one who says something.
- Month 2It becomes a weekly pattern. People start avoiding the Monday handover.
- Month 5Two of the team hand in their notice. Exit interviews mention “culture” but no names.
- Month 8A formal grievance lands with HR, with months of history nobody recorded.
- Month 11An employment tribunal claim. Legal costs, management time and a story that travels.
Eleven months, two resignations and a claim.
An illustrative example.
03Features
Everything you need. Nothing that breaks trust.
Private by design
The safeguards live in the database, not just on the screen.
- Reporter accounts
- None
- IP address on reports
- Never stored
- Case keys
- Hashed
- Alert emails
- No content
Two-way conversations
Ask for detail and share outcomes without ever breaking anonymity.
One calm queue
See what needs a reply first. Prioritise, add private notes, refer on and close every case from one place.
Scan to try itOpens the employee view
04Access
Report from anywhere, on any device.
safespace runs in the browser. Share one link or a QR code and anyone can raise a concern in a few taps.
Any device
A phone on the shop floor or a laptop at home. The page adapts to whatever it lands on.
One link or QR code
Put it on a poster, the intranet or an email signature. Generate the QR code from your dashboard.
Nothing to install
No app, no account and no password to remember.
Your words, your welcome
Set the greeting, categories and emergency notice so it sounds like you.
05Use cases
One platform, set up for where you are.
Wording, categories and who receives each report are yours to set, so it fits wherever it’s used.
A route to HR that doesn’t go through someone’s line manager.
Who speaks up
Employees, contractors and agency staff
Who hears it
HR, compliance or an ethics lead, with the board on read-only
Where the link lives
The intranet, payslip footers, break room posters and induction packs
What they can raise
Bullying and harassment, Discrimination, Health and safety, Fraud and financial, Misconduct
06Board reporting
Board reports, without the spreadsheet.
Every case already records when it arrived, how quickly you replied and how it ended. safespace turns that into a report you can hand over in a few clicks.
- 01Pick a periodThe last 30 days, a term, a financial year or any custom range.
- 02Check the pictureVolumes, reply times, categories and outcomes are calculated for you.
- 03Export and shareDownload a CSV or save a print-ready PDF for the board pack.
Counts and timings only. No names and no message content, ever.
Do people need an account to report?
No. They open your link or scan your QR code, write what happened and send it. They get a one-time case key to come back to the conversation.
Can our team find out who sent a report?
Not through safespace. Nothing about the reporter or their device is stored with the report and your team only ever sees what the reporter chooses to write.
What happens if someone loses their case key?
Keys are stored as hashes, so nobody can look them up or recover them, including us. The reporter can send a new report and mention the earlier one.
Does it help with whistleblowing and safeguarding duties?
It gives you a dedicated, confidential route for concerns and a timestamped record of how each one was handled. It supports your existing policy rather than replacing it.
Can we change the wording and categories?
Yes. Your team name, welcome message, emergency notice, categories and reply templates are all set from the dashboard.
Who on our side can see reports?
Only the people you invite. Leads can reply and manage cases, while board and audit members get read-only access.
Is there anything to install?
Nothing for reporters. Your team works from the dashboard in any modern browser too.
Create your safespace.
Tell us about your organisation and we’ll walk you through it, set up with your own wording and categories.
- A 30 minute walkthrough, tailored to you
- Your categories and wording, live
- No commitment